Church Hall hire form and security protocol

Please print out the forms, complete and e-mail to middletonjohn14@gmail.com or post to Anglican Parish of Channel and Cygnet
P.O.Box 136, Cygnet Tas 7112

Insurance Requirements

Persons hiring or using facilities and other property of the Anglican Church accept responsibility for the safe custody of the property during the term of the hire or use. They are required to ensure that adequate insurance cover is available and to indemnify the Diocese for any liability arising from the hire and use of the buildings and/or property.

The preference is for the Hirer, at their expense, to effect and keep in force public liability insurance cover with a Insurer acceptable to the Owner for an amount of not less than $ 5 million, which shall include the following.

                    i. Liability for loss of or damage to the property of the Owner.

                   ii. Indemnity for claims made against the Owner arising out of negligence of the Hirer.

Evidence of appropriate insurance cover should be provided to the parish representative at the time the booking is made.  

Occasional hirers may be able to take advantage of a scheme for the Diocese to provide insurance for a cost of $25 per day, with an excess of $250 for property damage.

Hirer’s are required to read and sign the following:

I/we confirm that I/we have read and fully understand and accept my/our responsibilities, as summarised above, in entering into this hiring agreement.

I/we have arranged my/our insurances to cover the liabilities listed above and to indemnify the Diocese and enclose evidence of this arrangement.

or

I/we request that the Diocese arrange insurance to cover these liabilities to $5 million and I/we agree to pay the premium calculated at $25/day. I/we accept that this insurance is subject to payment by me/us of the first $250 for property damage.

Parish – Channel / Cygnet

Date of Hire ……………………………………………………………………………………………………………

Name of Hirer (please print)…………………………………………………………………………………….

Signed by the Hirer……………………………………………………………………………..

Date…………………………………………………………………………

Fire and Security Provisions

Hirers shall appoint a competent person as Chief Warden from the group that is using the facility. This person is in turn responsible for appointing Wardens before the activity commences. The number of Wardens appointed will depend on the number of people in attendance at each event and their individual or group needs.

Name of the Group renting Chanel / Cygnet facilities:

Chief Warden……………………………………………………………………………..

Wardens……………………………………………………………………………………….

In the event of a fire or other emergency the Chief Fire Warden will;

·         Investigate the source of the fire or situation and determine appropriate action;

·         Alert others in the area by raising the alarm;

·         Contact the Fire Brigade on OOO;

·         Commence evacuation through the designated emergency exits;

·         Delegate for the Wardens to check all areas to ensure everyone has evacuated;

·         Ensure the complete evacuation of the Building;

·         Attempt to confine the fire and smoke by closing doors and windows;

·          Where relevant  and if it is  safe to do so attempt to extinguish the fire with portable fire fighting equipment but only if there is someone present who is properly trained to do so.

·         Liaise with Fire Brigade on arrival regarding the situation

Roles and Responsibilities of Wardens

·         Commence evacuation of their area if required or on notification from the Chief Warden

·         Assist persons to leave via the nearest safe exit

·         Search all areas and rooms to ensure everyone has evacuated

·         Assist people with disabilities

·         Control entry to the building

·         Direct people to the nominated assembly area/s

·         Report to the Chief Warden on the completion of required activities